Notice

1. As the Fiscal Year 2025 (FY114) is approaching its end, the University’s (or this unit’s) Online Procurement System will close for purchase requests on December 15, 2025 (Monday), and will close for reimbursement submissions on December 22, 2025 (Monday).

2. All units are reminded that procurement cases involving tendering of NT$150,000 or above must complete the purchase request procedures by October 20, 2025 (Monday), or two months before the project end date. Furthermore, all reimbursements must be completed by December 22, 2025 (Monday) to ensure that subsequent procurement, acceptance, and payment procedures can be processed on schedule, thereby avoiding delays in budget execution.

3. The above deadlines are set based on the standard operational schedule that requires completion of contract performance within 30 days after awarding. For procurement items or services requiring a performance period longer than 30 days, units must submit their purchase requests well in advance to avoid project delays.

4. Special Reminder: Procurement cases exceeding NT$150,000 involve multiple stages such as purchase request submission, document review, public tender announcement, tender failure and re-tendering (if applicable), contract performance, acceptance inspection, and reimbursement processing. The overall timeline is therefore significantly longer. Based on past experience, failure to initiate procurement early may impede progress, increase administrative risks, and affect annual budget execution.

5. To ensure smooth procurement processes and compliance with year-end closing requirements, all units are advised to promptly review project execution status and budget utilization, and handle all related procurement procedures according to the schedule. Late submissions may not be accepted.

6. For inquiries regarding this notice, please contact Mr. Hsieh at the General Affairs Section (Ext. 5227).

General Affairs Section, Office of General Affairs

October 8, 2025